CALENDAR

Events in February 2024

  • Budget & Audit Committee Meeting

    Budget & Audit Committee Meeting

    –
    February 5, 2024

    AGENDA

    MBTA ADVISORY BOARD
    BUDGET & AUDIT COMMITTEE
    February 5, 2024
    Meeting 10:00 AM – 11:00 AM

    https://us02web.zoom.us/j/81114616027?pwd=RS92bXdyM2JWUUFHZXRoNk55OUFLQT09
    Meeting ID: 811 1461 6027          Passcode: 375895

    In accordance with M.G.L. c. 30A, §§ 18-20 and 940 C.M.R. 29.03, as amended by § 4 of Chapter 107 of the Acts of 2022 and § 40 of Chapter 2 of the Acts of 2023, notice is hereby given of an open meeting of the MBTA Advisory Board or one of its committees to be held remotely on the above-captioned date.

    1. Call to order, Colette Aufranc (Wellesley) – Chair
    2. Public Comment
    3. Introductions and committee organization including possible action to elect a Vice Chair
    4. Audits Update:
      • Receive the audited financial statements for the two years ended 12/31/2021 and 12/31/2022
      • Discuss Auditors required communications, including Management Letter if any
      • Potential scope items for the audit of the year ended 12/31/2023, including:
        • earnings
        • employee retirement contributions
        • old balance write offs
        • vacation time accrual approach
        • revenue
      • Discuss and approve fees with respect to audited financial statements for the year ended 12/31/23 and beyond.
    5. Financial Update:
      • Budget v Actual
      • Finalize and approve budget for the year ended 12/31/24
    6. Old Business
      • Business insurance update: Delanson
      • Space at transportation building?
      • Report what rates are we getting at Santander and MMDT now that is all up and running?
    7. New Business:
      • Update on accounting decisions since last meeting
        • Deferred revenue write-off
        • Vacation time accrual accounting
        • summary of any unbudgeted expenses (if any)
    8. Upcoming Meetings
        • May 13, 2024 (prepare for reports to Annual Advisory Board meeting if necessary)
        • September 9, 2024 (Update on audit status, financial update, initial budget discussions)
        • December 2, 2024 (Budget discussions)
    9. Executive Session: To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel. The meeting will not reconvene.

    Executive Session Link: https://us02web.zoom.us/j/81919749873?pwd=Q3FyMjJvMWRqZjQzYnFCbm1RaGR5dz09
    Meeting ID: 819 1974 9873         Passcode: 159981

     Note: This agenda has been prepared in advance and does not necessarily include all matters which may be taken up at this meeting. This meeting is accessible to people with disabilities. For accommodation or language assistance requests, please email info@mbtaadvisoryboard.gov. Requests should be made as soon as possible. A version of this notice was posted on January 25, 2024 at or before 4:00 PM. A copy of this notice has been transmitted by electronic mail to the Secretary of the Commonwealth, Regulations Division (regs@sec.state.ma.us).

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  • Executive Committee

    Executive Committee

    –
    February 13, 2024

    AGENDA
    Executive Committee

    Friday, February 13, 2024
    10:00 AM – 11:00 PM

    https://us02web.zoom.us/j/83977767276?pwd=dWdNR2xDb0lpZGNGUFlFMFhpN0tYZz09
    Meeting ID: 839 7776 7276          Passcode: 123203

    In accordance with M.G.L. c. 30A, §§ 18-20 and 940 C.M.R. 29.03, as amended by § 4 of Chapter 107 of the Acts of 2022 and § 40 of Chapter 2 of the Acts of 2023, notice is hereby given of an open meeting of the MBTA Advisory Board or one of its committees to be held remotely on the above-captioned date.

    1. Call to order, Pledge of Allegiance, and moment of silence, Hon. Thomas P. Koch (Quincy), Chair
    2. Introductions, committee charge, etc. – Brian Kane (Ex. Director)
    3. 2022 Audit: Presentation of the audited financial statements for the two years ended 12/31/2021 and 12/31/2022. Discussion of any auditor’s required communications including Management Letters (if any). Colette Aufranc (Wellesley), Treasurer and Chair, Budget & Audit Committee
    4. Future Audits: Consideration of the audit for the period 12/31/2022 – 12/31/2023, and action to authorize such an audit and approve any related fees. C. Aufranc
    5. 2024 Internal Budget: Discussion and action on a recommendation from the Budget & Audit Committee to approve an internal operating budget for the MBTA Advisory Board’s operations for the period 01/01/2024 – 12/31/2024. Aufranc
    6. Executive Director Employment: Discussion and action to authorize the Chair, on behalf of the MBTA Advisory Board, to negotiate and enter into an employment agreement with Brian Kane to serve as Executive Director of the MBTA Advisory Board for a period not to exceed 36 months beginning March 1, 2024 and ending February 28, 2027.
    7. Executive Director’s Report: Updates on ongoing MBTA Advisory Board efforts.
    8. Upcoming Meetings:
      • 2/16/24: Fare Changes Review Committee
      • 3/1/24: Fare Changes Review Comm.
      • 3/8/24: Fare Changes Review Comm. (if needed)
      • 3/11/24: Municipal Diversions update
      • 3/12/24: MBTA Advisory Board (Full)
      • 4/5/24: Capital Budget Oversight Comm.
      • 4/8/24:  Municipal Diversions update
      • 4/10/24: Steering Comm.
      • 4/26/24: Capital Budget Oversight Comm.
      • 5/3/24: Capital Budget Oversight Comm.
      • 5/10/24: Capital Budget Oversight Comm.
      • 5/13/24: Budget & Audit Comm.
      • 5/13/24: Municipal Diversions update
      • 5/14/24: MBTA Advisory Board (Full)
    9. Adjourn - Chair

     Note: This agenda has been prepared in advance and does not necessarily include all matters which may be taken up at this meeting. This meeting is accessible to people with disabilities. For accommodation or language assistance requests, please email info@mbtaadvisoryboard.gov. Requests should be made as soon as possible. A version of this notice was posted on January 28, 2024  at or before 4:00 PM. A copy of this notice has been transmitted by electronic mail to the Secretary of the Commonwealth, Regulations Division (regs@sec.state.ma.us).

    More information