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September 9, 2024
AGENDA
MBTA ADVISORY BOARD
BUDGET & AUDIT COMMITTEE
September 9, 2024
10:00 AM – 11:00 AM
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https://us02web.zoom.us/j/85643625576
Meeting ID: 856 4362 5576
A. Call to order, Colette Aufranc (Wellesley) – Chair
Note: Materials for each lettered agenda item are numbered under that item.
B. Introductions/Roll Call: – Chair
C. Discussion and action on the minutes of the May 13, 2024 meeting: – Chair
1 May 13, 2024 draft minutes
D. Update on ongoing CY 2023 Audit - Renee Davis, Partner Marcum LLP
2. Powers & Sullivan engagement letter 2021-2023
3. Authorization to transfer records letter
4: Email confirming CY23 audit under previous engagement letter
E. Financial Update – May, June, July 2024- Brian Kane, Executive Director
5: YTD2024Internal_Budget (9-4-24)
6: May 2024 Financial Report
7: June 2024 Financial Report
8: July 2024 Financial Report (if available)
F. Introduction of new bookkeeper and discussion and possible action to approve an engagement letter with M Accounting Services, LLC of Cambridge. – Monica Fernandes, M. Accounting Services, LLC9: MAS Engagement Letter 2024
G. Unbudgeted Expenses: Greater Boston Chamber of Commerce, The Journeyman Press, Hanna Switlekowski reimbursement, Brian Kane reimbursement:
10: GBCC
11: Journeyman Press
12: Switlekowski Reimbursement
13: Brian Kane Reimbursement
H. 2025 Initial Budget Discussions – Brian Kane, Executive Director
14: 2025 Preliminary Internal Budget
I. Discussion and possible action to amend certain policies including authorization to transmit any such amended versions to the Executive Committee with a recommendation for approval:
15: Financial Policy Proposed Revision (9-9-24)
16: Reserve Policy Proposed Revision (9-9-24)
J. Old/New Business, if any
K. Upcoming Committee Meetings:
• 12/2/24 (Finalize Budget)
Note: This agenda has been prepared in advance and does not necessarily include all matters which may be taken up at this meeting. This meeting is accessible to people with disabilities. For accommodation or language assistance requests, please email info@mbtaadvisoryboard.gov. Requests should be made as soon as possible. A version of this notice was posted on September 5, 2024 at or before 4:00 PM. A copy of this notice has been transmitted by electronic mail to the Secretary of the Commonwealth, Regulations Division (regs@sec.state.ma.us). A revised version was posted on 9/5/24.